NPS Purchasing Department
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DOING
BUSINESS WITH NORMAN PUBLIC SCHOOLS
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How the District Procures
Goods and Services: The District obtains quotes, at the appropriate
dollar threshold, on items to be purchased and then creates purchase
orders to award the contracts based on Board of Education approval. The
District will purchase from any technologically and financially
responsible business entity.
- All
purchase orders must be approved by the Board of Education
prior to payment.
- The
results of sealed bids must be approved by the Board of
Education prior to issuance of purchase order(s).
- Note:
Capital construction, improvement or modification expected to exceed
$50,000 will be subject to the Oklahoma Competitive Bidding Act. (See
Note at bottom of page)
View Current
Invitations to Bid
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Price
quotes on one item (or multiples of that item) are required at specific
dollar thresholds as follows:
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TYPE OF QUOTE
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REQUIRED AT:
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(3) Written
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$750 - $24,999
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Sealed
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$25,000 or above
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Addition to the NPS Vendor Database
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A vendor may be
included on the bid list by faxing, mailing, or emailing a filled-out,
signed Vendor Qualification form or Contractor Qualification form to
the Director of Purchasing (address listed below). The filled-out
commodity list should also be attached to the Vendor Qualification
form, to ensure that your company is added in as many categories as
possible.
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Vendor
Qualification Form **
Commodity List **
Contractor
Qualification Form **
(**
Can be filled in on-line, then printed and faxed/mailed to
NPS)
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| Invitations to Bid: Invitations to participate in a sealed
bid are mailed to qualified vendors who are on the District's bidder's
list. Vendors should carefully read all terms and conditions listed in
a Request for Quote or Request for Proposal, as failure to comply may
result in disqualification of a bid. If the vendor is unable to bid,
that vendor must return the package with the words "NO BID", in order
to stay on the active bidders list. |
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| Competitive
Bid Act of 1974: When a proposal for real property construction
or land improvements/renovation is expected to exceed $50,000, the
District is required to follow all regulations as required. This
includes posting the contact information for the invitation to bid in a
local paper (The Norman Transcript), and providing all necessary
affidavits and bidder's bonds with the proposal as required. Winning
vendors in such a bid are required to then provide a surety bond in an
amount equal to the cost of the total project, as an assurance to job
completion and to protect the awarding public agency against defective
workmanship and materials for a period of one year after acceptance of
the project. (Section 965 Execution of Contract-Bonds-Insurance)
As
a courtesy, all construction bids meeting the conditions of the CBA are
on file with Bid News Construction Reports of Oklahoma City/Tulsa.
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Last
Revised:
06/16/04
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Purchasing
Questions?
Contact: |
Shannon Benda
Purchasing Secretary
405-447-6553
Fax: 405-573-3555
131 S. Flood, Norman, OK 73069
sbenda@norman.k12.ok.us
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